# Absence Management Software in Stamford

> Need absence & holiday in Stamford? Cube Systems implements and supports absence management software across Stamford, Oakham, Uppingham and Cottesmore and the wider Rutland area.

**URL:** https://cubesystems.co.uk/software/absence-management-software/rutland/stamford

Being well within our regular travel radius from Olney, Stamford is somewhere we get to regularly. Discovery, training and go-live are all better done in the room, and at 36 miles that is entirely practical.

## Details

- **Solution:** Absence Management Software
- **Platform:** CubeHR (https://cubesystems.co.uk/cube-hr)
- **Product site:** https://cube-hr.co.uk
- **Location:** Stamford, Rutland
- **Distance from our Olney office:** 36 miles - well within our regular travel radius from Olney
- **Postcode districts:** PE9
- **Also known as:** Holiday booking software, Annual leave software, Leave management system, Sickness absence software, Staff holiday planner

## Coverage

We cover Stamford and the surrounding area, including Town Centre, Casterton, Easton on the Hill, Wothorpe and Barnack, across the PE9 postcode districts. We also work with businesses in Oakham, Uppingham and Cottesmore and elsewhere in Rutland.

## What is included

- **Entitlement worked out for you:** Pro-rata for part-timers and mid-year starters, accrual or up-front, carry-over rules and caps, bank holidays handled correctly for non-standard working patterns.
- **Request and approve from a phone:** Staff see their live balance and request leave in seconds. Managers approve or decline from a notification, with delegation when they are away.
- **Team calendar and cover rules:** A shared calendar showing who is off when, with configurable minimum cover per team or skill so clashes are prevented at the point of request.
- **Bradford Factor and triggers:** Automatic Bradford Factor scoring with configurable trigger points that notify the right manager - so absence policy is applied consistently rather than selectively.
- **Return-to-work workflow:** Return-to-work forms raised automatically after any sickness absence, completed digitally and stored against the employee record for evidence.
- **Every absence type:** Annual leave, sickness, TOIL, unpaid, parental, compassionate, jury service and study leave - each with its own rules, evidence requirements and reporting.

## Real-world use cases

### Nobody trusted the holiday spreadsheet

**Scenario:** A 90-person business ran holiday on a spreadsheet with a tab per department. Part-time entitlements were wrong, carry-over was applied inconsistently, and disputes at year end were routine.
**Outcome:** Entitlement is now calculated from each person’s working pattern, and every balance is visible to the employee at all times. Year-end disputes stopped, because there is nothing left to dispute.

### Two supervisors off in the same week

**Scenario:** A manufacturer twice ran a shift with no qualified supervisor because leave was approved by two different managers who could not see each other’s decisions.
**Outcome:** Minimum-cover rules by skill now prevent a booking that would leave a shift uncovered. The second request is declined at the point of submission with the reason shown.

### Short-term absence nobody was managing

**Scenario:** Frequent one-day sickness absences were noticed anecdotally but never measured, so the absence policy was applied only when a manager decided to make an issue of it.
**Outcome:** Bradford Factor scoring with automatic trigger notifications made the pattern visible and the policy consistent - applied on evidence, and defensible if challenged.

## Figures

- **Automatic** Pro-rata entitlement, including irregular patterns
- **Prevented** Clashes blocked at request, not discovered later
- **Consistent** Bradford Factor triggers applied to everyone alike

## Frequently asked questions

**Does it handle part-time and irregular hours?**

Yes, and this is where spreadsheets usually break. Entitlement is derived from the working pattern, including annualised hours and irregular shifts, and bank holidays are pro-rated correctly for people who do not work a standard week.

**Can we set different rules per department?**

Yes. Holiday year, accrual method, carry-over caps, notice periods, approval chains and minimum cover can all vary by department, site or contract type.

**Will it sync with Outlook or Google Calendar?**

Yes. Approved absence can publish to Microsoft 365 or Google Workspace calendars, and there is a subscribable feed for team calendars.

**Can employees see their balance before requesting?**

Always. The live balance, including pending requests, is the first thing shown on the self-service screen - which removes most of the questions that would otherwise reach HR.

## Related solutions

- **HR Software** - Employee records, absence, rotas, onboarding, performance and training in one UK-built HR system - with self-service so the HR inbox stops being the process. https://cubesystems.co.uk/software/hr-software/rutland/stamford
- **Rota Scheduling Software** - Build shift patterns, publish rotas to staff phones, handle swaps and cover, and see the forecast wage cost before you publish. https://cubesystems.co.uk/software/rota-scheduling-software/rutland/stamford
- **Time & Attendance Software** - Clock in and out from a phone or terminal, timesheets by project or cost centre, overtime and TOIL rules applied automatically, and a clean export to payroll. https://cubesystems.co.uk/software/time-attendance-software/rutland/stamford
- **Employee Onboarding Software** - Digital contracts and e-signature, right-to-work capture, IT and equipment tasks, and checklists that trigger on a start date - onboarding that runs itself. https://cubesystems.co.uk/software/employee-onboarding-software/rutland/stamford

## Elsewhere in Rutland

See https://cubesystems.co.uk/software/absence-management-software/rutland for absence management software across Rutland.

## Contact

- **Company:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972)
- **Email:** hello@cubesystems.co.uk
- **Sales:** sales@cubesystems.co.uk
- **Support:** support@cubesystems.co.uk
- **Telephone:** 01234 672 617 (+441234672617)
- **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Opening hours:** Monday to Friday, 09:00 to 17:30
- **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)