# Employee Onboarding Software in Cambridge

> Employee Onboarding Software for businesses in Cambridge. Cube Systems covers Cambridge and Peterborough, Ely and Huntingdon, with on-site implementation and support from our Olney office.

**URL:** https://cubesystems.co.uk/software/employee-onboarding-software/cambridgeshire/cambridge

Cambridge is well within our regular travel radius from Olney, which means implementation here is done in person rather than over a screen share. That matters more than it sounds: most of what a system needs to know is learned by standing in the building.

## Details

- **Solution:** Employee Onboarding Software
- **Platform:** CubeHR (https://cubesystems.co.uk/cube-hr)
- **Product site:** https://cube-hr.co.uk
- **Location:** Cambridge, Cambridgeshire
- **Distance from our Olney office:** 35 miles - well within our regular travel radius from Olney
- **Postcode districts:** CB1, CB2, CB3, CB4, CB5, CB22, CB23, CB24
- **Also known as:** Onboarding system, New starter software, Employee onboarding platform, Digital contracts and e-signature, Offboarding software

## Coverage

We cover Cambridge and the surrounding area, including City Centre, Cambridge Science Park, Cambridge Business Park, Addenbrooke's Biomedical Campus and Cambridge Research Park, across the CB1, CB2, CB3 and CB4 postcode districts. We also work with businesses in Peterborough, Ely, Huntingdon and St Neots and elsewhere in Cambridgeshire.

## What is included

- **Contracts and e-signature:** Contracts generated from templates with the employee’s terms merged in, issued for signature, version controlled, and stored with a full audit trail of who accepted what and when.
- **Right-to-work capture:** Documents uploaded and verified before day one, with expiry dates recorded and re-check reminders scheduled automatically for time-limited permissions.
- **Tasks with owners:** IT accounts, equipment, building access, uniform, training and buddy allocation raised as tasks against named owners with due dates relative to the start date.
- **A structured first week:** A schedule of introductions, systems training and policy reading, so day one is planned rather than improvised by whoever happens to be free.
- **Probation and check-ins:** Seven, thirty and ninety-day check-ins and probation review dates scheduled automatically, with reminders to the line manager before they are due.
- **Offboarding in reverse:** Leaver workflows revoke system access, recover equipment, calculate final holiday and trigger the exit interview - on the right day, without anybody remembering.

## Real-world use cases

### Day one with no laptop

**Scenario:** A growing business regularly had new starters arrive to no computer and no email account, because IT found out about them the same morning as everyone else.
**Outcome:** Accepting an offer now raises IT and equipment tasks automatically with due dates ahead of the start date. Day one starts with a working laptop and a login.

### Contracts signed weeks late

**Scenario:** Contracts were posted, signed, posted back and filed - when they came back at all. An audit found several employees with no signed contract on file at all.
**Outcome:** Contracts are issued digitally and signed before the start date, with automatic chasing. The file is complete for every employee, and the audit trail is timestamped.

### Seasonal intake overwhelming HR

**Scenario:** A business taking on forty seasonal staff each summer ran onboarding manually. It consumed the HR team for a fortnight and things were still missed.
**Outcome:** Bulk onboarding runs the same workflow for every starter simultaneously. The HR team now manages exceptions rather than processing forty identical sets of paperwork.

## Figures

- **Before day one** Contract signed, right to work verified, laptop ready
- **Named owners** Every onboarding task has someone accountable
- **Same day** Offboarding revokes access when someone leaves

## Frequently asked questions

**Are the e-signatures legally valid in the UK?**

Yes. Electronic signatures are legally recognised in England and Wales for employment contracts. Each signature is captured with a timestamp, IP address and a locked copy of the exact document version signed.

**Can we use our own contract templates?**

Yes. Your templates are loaded with merge fields for the employee-specific terms, and you can hold different templates per contract type, department or site.

**Does it handle right-to-work re-checks?**

Yes. Time-limited permissions have their expiry recorded and re-check reminders scheduled automatically, so a follow-up check is never dependent on somebody remembering.

**Can it create IT accounts automatically?**

Task creation is standard. Full automated provisioning into Microsoft 365 or your directory can be built via the API - Crushed Ice, in the same group, does this kind of integration routinely.

## Related solutions

- **HR Software** - Employee records, absence, rotas, onboarding, performance and training in one UK-built HR system - with self-service so the HR inbox stops being the process. https://cubesystems.co.uk/software/hr-software/cambridgeshire/cambridge
- **Absence Management Software** - Holiday booking, sickness recording, Bradford Factor, return-to-work forms and a team calendar that stops two people booking the same week off. https://cubesystems.co.uk/software/absence-management-software/cambridgeshire/cambridge
- **Rota Scheduling Software** - Build shift patterns, publish rotas to staff phones, handle swaps and cover, and see the forecast wage cost before you publish. https://cubesystems.co.uk/software/rota-scheduling-software/cambridgeshire/cambridge
- **Time & Attendance Software** - Clock in and out from a phone or terminal, timesheets by project or cost centre, overtime and TOIL rules applied automatically, and a clean export to payroll. https://cubesystems.co.uk/software/time-attendance-software/cambridgeshire/cambridge

## Elsewhere in Cambridgeshire

See https://cubesystems.co.uk/software/employee-onboarding-software/cambridgeshire for employee onboarding software across Cambridgeshire.

## Contact

- **Company:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972)
- **Email:** hello@cubesystems.co.uk
- **Sales:** sales@cubesystems.co.uk
- **Support:** support@cubesystems.co.uk
- **Telephone:** 01234 672 617 (+441234672617)
- **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Opening hours:** Monday to Friday, 09:00 to 17:30
- **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)