# HR Software > Employee records, absence, rotas, onboarding, performance and training in one UK-built HR system - with self-service so the HR inbox stops being the process. **URL:** https://cubesystems.co.uk/software/hr-software HR software earns its keep by removing the administrative drip - the holiday forms, the payslip requests, the address changes, the "where is my contract" emails - that quietly consumes a manager’s week. CubeHR holds a single record per employee covering contracts, salary history, right-to-work evidence, absence, training and performance, and gives staff self-service access from their phone so routine requests never reach an inbox. Where CubeERP is also in use, the two share one view of people, sites and structure, so a new starter exists once rather than being created twice and reconciled forever. ## Details - **Solution:** HR Software - **Platform:** CubeHR (https://cubesystems.co.uk/cube-hr) - **Product site:** https://cube-hr.co.uk - **Coverage:** Nationwide, implemented on site - **Also known as:** HR system, HRIS, Human resources software, Employee management system, People management software, HR management software ## What is included - **One record per person:** Contracts, salary history, job changes, emergency contacts, right-to-work evidence and documents - complete, current, and with a history you can actually reconstruct. - **Employee self-service:** Staff book holiday, check balances, view payslips, update their details and read policies from their phone. No forms, no forwarding, no chasing. - **Absence and holiday:** Allowances calculated automatically including part-time pro-rata and carry-over, approval chains, a team calendar that prevents clashes, and Bradford Factor scoring. - **Compliance that chases you:** Right-to-work documents, driving licences, DBS checks and mandatory training tracked with alerts before they expire - not discovered during an audit. - **Reporting on people:** Headcount, turnover, absence trends, cost of cover and diversity reporting - live, rather than assembled from a spreadsheet once a quarter. - **GDPR built in:** Retention policies per record type, subject access request tooling, granular permissions and a full audit log across every employee record. ## Real-world use cases ### HR living in a filing cabinet **Scenario:** A 70-person business kept contracts in a lockable cabinet, holiday in a shared spreadsheet and everything else in one long-serving office manager’s head. Her retirement date was becoming a serious operational risk. **Outcome:** Every record was digitised into a single employee file with permissions by role. The knowledge that lived in one person’s memory is now in a system that new managers can be given access to on their first day. ### Holiday chaos every August **Scenario:** Holiday was requested by email and recorded in a spreadsheet that lagged reality by a fortnight. Two team leaders regularly approved overlapping leave in the same department. **Outcome:** Requests now route through the approval chain with a live team calendar and configurable minimum-cover rules. Clashes are prevented at the point of request rather than discovered a week beforehand. ### An expired right-to-work document **Scenario:** A business discovered during a routine check that an employee’s visa had expired four months earlier. Nobody was tracking expiry dates. **Outcome:** Document expiry is now tracked with escalating alerts at 90, 60 and 30 days, and a compliance dashboard shows anything approaching a deadline across the whole workforce. ## Figures - **One record** Per person, from offer letter to leaving date - **Self-service** Routine requests never reach the HR inbox - **Ahead of time** Document and training expiry alerts ## Frequently asked questions **Does CubeHR do payroll?** CubeHR is not a payroll bureau, but it produces everything payroll needs - approved timesheets, absence, overtime, expenses and starter/leaver changes - and exports to the common UK payroll platforms. Most customers keep the payroll provider they already trust. **How do staff without a work email log in?** With a personal email address or a mobile number. Self-service is designed for shift and field workers who have never had a company inbox, and works fully on a phone browser. **Can we control who sees what?** Yes, in detail. Permissions are role-based and can be scoped by department, site or reporting line, so a line manager sees their own team and nothing else. Salary data is separately permissioned. **Do we have to use CubeERP as well?** No. CubeHR stands entirely on its own. Run them together and they share one view of people, sites and structure - which means no duplicate records and nothing to keep in sync. **Can we import our existing holiday balances?** Yes. Employees, contracts, holiday entitlements and part-year balances are migrated during implementation and reconciled against your current records before go-live. ## Related solutions - **Absence Management Software** - Holiday booking, sickness recording, Bradford Factor, return-to-work forms and a team calendar that stops two people booking the same week off. https://cubesystems.co.uk/software/absence-management-software - **Rota Scheduling Software** - Build shift patterns, publish rotas to staff phones, handle swaps and cover, and see the forecast wage cost before you publish. https://cubesystems.co.uk/software/rota-scheduling-software - **Employee Onboarding Software** - Digital contracts and e-signature, right-to-work capture, IT and equipment tasks, and checklists that trigger on a start date - onboarding that runs itself. https://cubesystems.co.uk/software/employee-onboarding-software - **Time & Attendance Software** - Clock in and out from a phone or terminal, timesheets by project or cost centre, overtime and TOIL rules applied automatically, and a clean export to payroll. https://cubesystems.co.uk/software/time-attendance-software ## Contact - **Company:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972) - **Email:** hello@cubesystems.co.uk - **Sales:** sales@cubesystems.co.uk - **Support:** support@cubesystems.co.uk - **Telephone:** 01234 672 617 (+441234672617) - **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP - **Opening hours:** Monday to Friday, 09:00 to 17:30 - **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)