# Time & Attendance Software in Bedfordshire

> Time & Attendance Software for businesses across Bedfordshire. Cube Systems supports Bedford, Luton and Dunstable with implementation, data migration and UK-based support. Talk to us on 01234 672 617.

**URL:** https://cubesystems.co.uk/software/time-attendance-software/bedfordshire

We work with businesses right across Bedfordshire, and the pattern is a familiar one: a system that was right when it was bought, extended past the point of sense, and now propped up by spreadsheets nobody wants to own. Time & Attendance is the part of that most people want to fix first.

## Details

- **Solution:** Time & Attendance Software
- **Platform:** CubeHR (https://cubesystems.co.uk/cube-hr)
- **Product site:** https://cube-hr.co.uk
- **Location:** Bedfordshire
- **Distance from our Olney office:** 13 miles - a short drive from our Olney office
- **Postcode districts:** MK40, MK41, MK42, MK43, MK44, MK45, LU1, LU2, LU3, LU4
- **Also known as:** Clocking in system, Time tracking software, Timesheet software, Attendance management system, Time recording software

## Coverage

Our Bedfordshire coverage includes Bedford, Luton, Dunstable, Leighton Buzzard, Biggleswade and Sandy, and the MK40, MK41, MK42, MK43 and MK44 postcode districts. If you are in Bedfordshire and not on that list, we almost certainly still cover you, so ask.

## What is included

- **Clock in from anywhere sensible:** Phone-based clocking with optional geofencing, a shared tablet terminal for the shop floor, or a fixed kiosk - configured per site or per role.
- **Timesheets by project:** Book time against jobs, projects or cost centres so labour cost lands where it belongs. Where CubeERP is in use, it feeds job costing directly.
- **Rules, not interpretation:** Overtime thresholds, premium and unsocial-hours rates, rounding rules, break deductions and TOIL accrual applied automatically and identically for everyone.
- **Exceptions surfaced:** Late starts, early finishes, missed clock-outs and unexplained variance against the rota flagged for a manager instead of quietly passing through to payroll.
- **Approval before payroll:** Managers approve timesheets with the rota, actual times and exceptions side by side, and the approval is recorded against the period permanently.
- **Clean payroll export:** Approved hours, overtime, absence and expenses exported in the format your payroll provider expects - no retyping and no reconciliation spreadsheet.

## Real-world use cases

### Paper timesheets typed into payroll

**Scenario:** A manufacturer collected paper timesheets weekly and had one person type them into payroll. It took two days, generated regular queries, and the paper was the only evidence if anything was disputed.
**Outcome:** Clocking is captured digitally and reconciled against the rota automatically. Payroll preparation dropped from two days to a couple of hours, and every entry has an audit trail.

### Nobody knew what jobs really cost in labour

**Scenario:** A fabricator knew its total wage bill but had no way to attribute labour to individual jobs, so job costing used an average that flattered complex work and penalised simple work.
**Outcome:** Operators book time to works orders as they go. Real labour cost per job showed that a supposedly profitable product line was consistently losing money once actual hours were counted.

### Inconsistent overtime

**Scenario:** Overtime was calculated by three different supervisors who each interpreted the policy slightly differently. Staff had noticed, and it was becoming a grievance.
**Outcome:** Overtime rules are configured once and applied by the system. The variation disappeared, and so did the argument.

## Figures

- **Reconciled** Actual hours checked against the published rota
- **Per job** Labour cost attributed where it was actually spent
- **One export** Approved hours straight into payroll

## Frequently asked questions

**Can we stop people clocking in for each other?**

Yes. Options include device binding, geofencing so a clock-in must happen at the site, and photo capture at clock-in. Choose the level of control that suits the culture - all of them are considerably better than a paper sheet.

**Do you support existing clocking hardware?**

Terminals that can post to a REST endpoint or export a standard file can usually be integrated. Bring the make and model to discovery and we will confirm before you commit to anything.

**How does TOIL work?**

TOIL accrues by rule from approved additional hours, appears in the employee’s balance alongside holiday, and is requested and approved the same way - so it stops living in a manager’s notebook.

**Which payroll systems can you export to?**

The common UK payroll platforms are supported directly, and a configurable CSV export covers the rest. Tell us who runs your payroll and we will confirm the format during discovery.

## Related solutions

- **Rota Scheduling Software** - Build shift patterns, publish rotas to staff phones, handle swaps and cover, and see the forecast wage cost before you publish. https://cubesystems.co.uk/software/rota-scheduling-software/bedfordshire
- **HR Software** - Employee records, absence, rotas, onboarding, performance and training in one UK-built HR system - with self-service so the HR inbox stops being the process. https://cubesystems.co.uk/software/hr-software/bedfordshire
- **Absence Management Software** - Holiday booking, sickness recording, Bradford Factor, return-to-work forms and a team calendar that stops two people booking the same week off. https://cubesystems.co.uk/software/absence-management-software/bedfordshire
- **Manufacturing Software** - Bills of materials, works orders, routings, capacity planning and job costing - manufacturing software that reflects what actually happened on the floor. https://cubesystems.co.uk/software/manufacturing-software/bedfordshire

## Contact

- **Company:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972)
- **Email:** hello@cubesystems.co.uk
- **Sales:** sales@cubesystems.co.uk
- **Support:** support@cubesystems.co.uk
- **Telephone:** 01234 672 617 (+441234672617)
- **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Opening hours:** Monday to Friday, 09:00 to 17:30
- **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)