CubeERP logoEarly access

Run the whole operation from one system.

Customer pricing, quoting, sales orders, stock, warehouse PDAs, couriers, returns and a branded trade store in one system, built for UK distributors and wholesalers.

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Most growing distributors end up running on a spreadsheet, an accounts package, a courier website and a great deal of goodwill. CubeERP replaces that with one system that follows an order from the first quote through picking, despatch and payment, so sales, the warehouse and accounts are all looking at the same numbers at the same time. It already runs a UK distribution business day to day.

In early access: being demonstrated now and used internally, with full launch in early 2027.

What changes

What CubeERP is actually for

Features are easy to list and hard to care about. These are the three things that change once it is in.

  • One version of the truth

    Sales, the warehouse and accounts work from the same live data, so nobody spends Monday morning reconciling spreadsheets.

  • Growth without the extra admin

    Taking out the rekeying between quote, order, pick, despatch and invoice means more orders go through without more people to process them.

  • Margin you can see

    Price, cost and margin on every quote and order show which customers and products actually make money, and which quietly do not.

Modules

Everything inside CubeERP

One data model across every module. Turn on what you need now; the rest is already there when you want it, with nothing to integrate.

  • Customers, contacts and suppliers in one place, with pricing, discounts and credit terms on the account and a history of every call, email and order.

  • A drag-and-drop quote editor with alternatives, custom lines, automatic discounts, margin, revision history and optional approval before it goes out.

  • Price and cost history, scheduled price increases from a spreadsheet, and customer discounts by brand, category or supplier, applied on quotes, orders and the web store.

  • Quotes convert to orders, with credit checks, automatic stock allocation, multiple deliveries, drop-shipping alongside warehouse stock and QR-code collections.

  • A branded trade store where each customer sees their own prices, orders against their account, pays and starts returns.

  • Returns started online and tracked in the customer portal, then worked through to completion by your team.

  • Purchase orders and purchase invoicing, with each supplier invoice checked against its order before it is approved.

  • Product records and stock across the business, including consignment stock and the products you sell online.

  • PDA workflows for goods in, picking, packing and goods out, with pick and check times recorded on the audit trail.

  • Despatch through Royal Mail, DPD, FedEx, UPS and other carriers, with the parcel size worked out from product weights.

  • Customer credit control and accounts integration with Sage, Xero or QuickBooks, with account payments taken through the portal.

  • Dashboards for sales, sales admin, marketing, the warehouse and management, and reports across sales, stock, orders, customers and suppliers.

  • Bills of materials and works orders for distributors who also assemble or make some of what they sell.

  • Schedule engineers, track time and materials against jobs and invoice from the same record.

  • Certificates, specifications and correspondence attached to the customer, order or product they belong to.

  • Accounts, courier and ecommerce connections, so orders, stock and invoices move between systems without rekeying.

Fit

Who CubeERP suits

Not on that list? It describes who we see most often, not who we will work with. Tell us what you do and we will tell you whether it fits.

  • UK distributors and wholesalers
  • Trade suppliers selling to account customers
  • Businesses running a warehouse and several couriers
  • Distributors who want trade customers ordering online

Start somewhere

The problems people bring us first

Each of these is a way into CubeERP. You do not have to take all of it on day one.

Getting there

How an implementation runs

No open-ended discovery phase that quietly becomes the project. Five stages, all covered by the setup on every package.

  1. Discovery

    A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.

  2. Configuration

    Your structure, sites, roles, approval chains, document templates and permissions set up to match the business - not a demo tenant with your logo dropped on it.

  3. Data migration

    Existing records brought across and reconciled: customers, stock, bills of materials, employees, holiday balances, contracts. We migrate, you check, then we cut over.

  4. Training & rollout

    Role-based training so people learn the parts they actually use, with a pilot team first where it makes sense. Documentation and short screen recordings left behind for new starters.

  5. Ongoing support

    UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

The other halfExplore CubeHRCubeHR handles everything about your people, in one place. Run both and they share one view of your people, sites and structure - a new starter is created once, not twice.

CubeERP enquiries

Want to see CubeERP on your own data?

Send us a sample of what you are working with now and we will show you the same thing in the platform. It is a more useful hour than a scripted demo.

Book a walkthroughCall 01234 672 617