Are the e-signatures legally valid in the UK?

Yes. Electronic signatures are legally recognised in England and Wales for employment contracts. Each signature is captured with a timestamp, IP address and a locked copy of the exact document version signed.

Can we use our own contract templates?

Yes. Your templates are loaded with merge fields for the employee-specific terms, and you can hold different templates per contract type, department or site.

Does it handle right-to-work re-checks?

Yes. Time-limited permissions have their expiry recorded and re-check reminders scheduled automatically, so a follow-up check is never dependent on somebody remembering.

Can it create IT accounts automatically?

Task creation is standard. Full automated provisioning into Microsoft 365 or your directory can be built via the API - Crushed Ice, in the same group, does this kind of integration routinely.

A new starter with a laptop, a login, a signed contract and a first week that makes sense.

Coming soon

Employee Onboarding Software

Digital contracts and e-signature, right-to-work capture, IT and equipment tasks, and checklists that trigger on a start date - onboarding that runs itself.

Part of CubeHR
cube-hr.co.uk
Serving businesses across the UK
01234 672 617

A bad first day is expensive and entirely avoidable. It usually happens because onboarding is a mental checklist held by one person: the contract goes out late, IT finds out on the morning, and the new starter spends day one waiting. CubeHR turns onboarding into a workflow that triggers from the start date - contracts and policies issued for e-signature, right-to-work evidence captured and verified before day one, equipment and system access raised as tasks with owners and due dates, and a structured first week with check-ins at seven, thirty and ninety days. Offboarding runs the same way in reverse, so access is revoked and equipment recovered on the day someone leaves.

Before day one
Contract signed, right to work verified, laptop ready
Named owners
Every onboarding task has someone accountable
Same day
Offboarding revokes access when someone leaves

What it does

Inside employee onboarding software

The parts of CubeHR that make up onboarding. Everything here shares one data model, so nothing needs re-keying between them.

Contracts and e-signature
Contracts generated from templates with the employee’s terms merged in, issued for signature, version controlled, and stored with a full audit trail of who accepted what and when.
Right-to-work capture
Documents uploaded and verified before day one, with expiry dates recorded and re-check reminders scheduled automatically for time-limited permissions.
Tasks with owners
IT accounts, equipment, building access, uniform, training and buddy allocation raised as tasks against named owners with due dates relative to the start date.
A structured first week
A schedule of introductions, systems training and policy reading, so day one is planned rather than improvised by whoever happens to be free.
Probation and check-ins
Seven, thirty and ninety-day check-ins and probation review dates scheduled automatically, with reminders to the line manager before they are due.
Offboarding in reverse
Leaver workflows revoke system access, recover equipment, calculate final holiday and trigger the exit interview - on the right day, without anybody remembering.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

Day one with no laptop
The situation
A growing business regularly had new starters arrive to no computer and no email account, because IT found out about them the same morning as everyone else.
What changed
Accepting an offer now raises IT and equipment tasks automatically with due dates ahead of the start date. Day one starts with a working laptop and a login.
Contracts signed weeks late
The situation
Contracts were posted, signed, posted back and filed - when they came back at all. An audit found several employees with no signed contract on file at all.
What changed
Contracts are issued digitally and signed before the start date, with automatic chasing. The file is complete for every employee, and the audit trail is timestamped.
Seasonal intake overwhelming HR
The situation
A business taking on forty seasonal staff each summer ran onboarding manually. It consumed the HR team for a fortnight and things were still missed.
What changed
Bulk onboarding runs the same workflow for every starter simultaneously. The HR team now manages exceptions rather than processing forty identical sets of paperwork.

How it happens

What implementation actually involves

No mystery, no discovery phase that quietly becomes the project. Five stages, and you will know what each one costs before it starts.

Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
Configuration
Your structure, sites, roles, approval chains, document templates and permissions set up to match the business - not a demo tenant with your logo dropped on it.
Data migration
Existing records brought across and reconciled: customers, stock, bills of materials, employees, holiday balances, contracts. We migrate, you check, then we cut over.
Training & rollout
Role-based training so people learn the parts they actually use, with a pilot team first where it makes sense. Documentation and short screen recordings left behind for new starters.
Ongoing support
UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

You might call it something else

Onboarding goes by a lot of names - if you searched for any of these, this is the page you wanted.

Onboarding system
New starter software
Employee onboarding platform
Digital contracts and e-signature
Offboarding software

Questions

The things people ask first

Yes. Electronic signatures are legally recognised in England and Wales for employment contracts. Each signature is captured with a timestamp, IP address and a locked copy of the exact document version signed.
Yes. Your templates are loaded with merge fields for the employee-specific terms, and you can hold different templates per contract type, department or site.
Yes. Time-limited permissions have their expiry recorded and re-check reminders scheduled automatically, so a follow-up check is never dependent on somebody remembering.
Task creation is standard. Full automated provisioning into Microsoft 365 or your directory can be built via the API - Crushed Ice, in the same group, does this kind of integration routinely.