Does it handle part-time and irregular hours?

Yes, and this is where spreadsheets usually break. Entitlement is derived from the working pattern, including annualised hours and irregular shifts, and bank holidays are pro-rated correctly for people who do not work a standard week.

Can we set different rules per department?

Yes. Holiday year, accrual method, carry-over caps, notice periods, approval chains and minimum cover can all vary by department, site or contract type.

Will it sync with Outlook or Google Calendar?

Yes. CubeHR publishes approved leave as a calendar feed that Outlook, Google Calendar and Apple Calendar can subscribe to.

Can employees see their balance before requesting?

Always. The live balance, including pending requests, is the first thing shown on the self-service screen - which removes most of the questions that would otherwise reach HR.

Absence Management Software in Coventry

For a business in Coventry, absence & holiday should not need a consultant on site. CubeHR is set up online with UK defaults already loaded, and we can do the migration with you on a call.

Holiday tracking in a spreadsheet works right up until it does not: pro-rata calculations for part-timers, carry-over rules, bank holidays for staff who do not work Mondays, and TOIL all conspire to make it wrong. CubeHR calculates entitlement automatically from the working pattern, routes requests through the approval chain you define, and blocks bookings that would breach minimum cover. Sickness is recorded against the same record with return-to-work forms, Bradford Factor scoring and trigger points, so absence is managed by policy rather than by whoever happens to notice.

Automatic
Pro-rata entitlement, including irregular patterns
Prevented
Clashes blocked at request, not discovered later
Consistent
Bradford Factor triggers applied to everyone alike

What it does

Inside absence management software

The parts of CubeHR that make up absence & holiday. Everything here shares one data model, so nothing needs re-keying between them.

Entitlement worked out for you
Pro-rata for part-timers and mid-year starters, accrual or up-front, carry-over rules and caps, bank holidays handled correctly for non-standard working patterns.
Request and approve from a phone
Staff see their live balance and request leave in seconds. Managers approve or decline from a notification, with delegation when they are away.
Team calendar and cover rules
A shared calendar showing who is off when, with configurable minimum cover per team or skill so clashes are prevented at the point of request.
Bradford Factor and triggers
Automatic Bradford Factor scoring with configurable trigger points that notify the right manager - so absence policy is applied consistently rather than selectively.
Return-to-work workflow
Return-to-work forms raised automatically after any sickness absence, completed digitally and stored against the employee record for evidence.
Every absence type
Annual leave, sickness, TOIL, unpaid, parental, compassionate, jury service and study leave - each with its own rules, evidence requirements and reporting.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

Nobody trusted the holiday spreadsheet
The situation
A 90-person business ran holiday on a spreadsheet with a tab per department. Part-time entitlements were wrong, carry-over was applied inconsistently, and disputes at year end were routine.
What changed
CubeHR calculates entitlement from each person’s working pattern and shows every employee their own balance, which leaves far less to argue about at year end.
Two supervisors off in the same week
The situation
A manufacturer twice ran a shift with no qualified supervisor because leave was approved by two different managers who could not see each other’s decisions.
What changed
With leave approved in one system and shown on one team calendar, the second manager sees the first booking before approving another.
Short-term absence nobody was managing
The situation
Frequent one-day sickness absences were noticed anecdotally but never measured, so the absence policy was applied only when a manager decided to make an issue of it.
What changed
CubeHR scores absence with the Bradford Factor and alerts the manager at the thresholds you set, so the policy is applied on evidence and to everyone alike.

Local coverage

Absence & holiday across West Midlands

We cover Coventry and the surrounding area, including City Centre, Tile Hill, Canley, Earlsdon and Holbrooks, across the CV1, CV2, CV3 and CV4 postcode districts. We also work with businesses in Birmingham, Wolverhampton, Dudley and Solihull and elsewhere in West Midlands.

Postcode districts

CV1
CV2
CV3
CV4
CV5
CV6
CV7

Some of the areas we cover

City Centre, Tile Hill, Canley, Earlsdon, Holbrooks, Allesley, Binley and Coventry Business Park.

Getting started

Roughly 39 miles from our office in Olney, Buckinghamshire. CubeHR is set up online rather than on site, so distance makes no difference to getting started.

Absence & holiday elsewhere in West Midlands

All of West Midlands

How it happens

Set up online, not implemented on site

CubeHR is priced per employee and set up online. There is no implementation project and no implementation fee, and we will do the migration with you on a call if you would rather not do it alone. An Enterprise option can include assisted set-up or a dedicated environment.

Bring your people across
Import employees, departments, leave balances and history from a spreadsheet, or from BreatheHR with the migration tool. Nothing is retyped.
Set your rules once
Holiday year, allowances, working patterns, approval chains and absence thresholds. UK defaults come pre-loaded, so most companies only change a handful.
Hand it to your team
Everyone gets self-service from the first day. Requests, clock-ins and documents route themselves, and the reports build as people use it.
Support from the UK
Help from the team that builds CubeHR: email support on every plan, priority email on Growth, and phone support with a named account manager on Enterprise.

You might call it something else

Absence & holiday goes by a lot of names - if you searched for any of these, this is the page you wanted.

Holiday booking software
Annual leave software
Leave management system
Sickness absence software
Staff holiday planner

Questions

The things people ask first

Yes, and this is where spreadsheets usually break. Entitlement is derived from the working pattern, including annualised hours and irregular shifts, and bank holidays are pro-rated correctly for people who do not work a standard week.
Yes. Holiday year, accrual method, carry-over caps, notice periods, approval chains and minimum cover can all vary by department, site or contract type.
Yes. CubeHR publishes approved leave as a calendar feed that Outlook, Google Calendar and Apple Calendar can subscribe to.
Always. The live balance, including pending requests, is the first thing shown on the self-service screen - which removes most of the questions that would otherwise reach HR.