Can new starters do their paperwork before day one?

Yes. A pre-start portal lets them complete their profile, upload documents and acknowledge policies before their start date, with full access from day one. E-signature is on the roadmap.

Can we use our own checklists?

Yes. Onboarding templates can differ by role, department or location, so a warehouse starter and a senior manager get different lists.

Does it handle right-to-work re-checks?

Yes. Time-limited permissions have their expiry recorded and re-check reminders scheduled automatically, so a follow-up check is never dependent on somebody remembering.

Can it create IT accounts automatically?

Task creation is standard. Full automated provisioning into Microsoft 365 or your directory can be built via the API - Crushed Ice, in the same group, does this kind of integration routinely.

Employee Onboarding Software in Lichfield

We support businesses in Lichfield the way we would want to be supported ourselves: someone who knows the account, on the end of a phone, and help with the migration on a call if you would rather not do it alone.

A bad first day is expensive and entirely avoidable. It usually happens because onboarding is a mental checklist held by one person: the contract goes out late, IT finds out on the morning, and the new starter spends day one waiting. CubeHR turns onboarding into a checklist for each role. The new starter completes their profile, uploads documents and acknowledges policies in a pre-start portal before day one, right to work evidence is recorded, and IT, equipment and induction tasks go to named people with reminders. When someone leaves, the offboarding checklist makes sure the equipment comes back.

Before day one
Profile, documents and right to work sorted
Named owners
Every onboarding task has someone accountable
On the day
Leaver checklists bring the equipment back

What it does

Inside employee onboarding software

The parts of CubeHR that make up onboarding. Everything here shares one data model, so nothing needs re-keying between them.

Contracts and policies
Contracts, policies and handbooks stored against the employee with version history, and every acknowledgement recorded. E-signature is on the roadmap.
Right-to-work capture
Documents uploaded and verified before day one, with expiry dates recorded and re-check reminders scheduled automatically for time-limited permissions.
Tasks with owners
IT accounts, equipment, building access, uniform, training and buddy allocation raised as tasks against named owners with due dates relative to the start date.
A structured first week
A schedule of introductions, systems training and policy reading, so day one is planned rather than improvised by whoever happens to be free.
Probation and check-ins
Seven, thirty and ninety-day check-ins and probation review dates scheduled automatically, with reminders to the line manager before they are due.
Offboarding in reverse
Leaver checklists make sure laptops, phones and keys come back, with the other exit tasks raised against named people on the right day.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

Day one with no laptop
The situation
A growing business regularly had new starters arrive to no computer and no email account, because IT found out about them the same morning as everyone else.
What changed
In CubeHR the onboarding checklist gives IT its tasks ahead of the start date, with reminders and an alert if they run late, so day one can start with a working laptop and a login.
Contracts signed weeks late
The situation
Contracts were posted, signed, posted back and filed - when they came back at all. An audit found several employees with no signed contract on file at all.
What changed
CubeHR stores each contract against the employee and records what has been acknowledged, so a missing signed contract shows up before the start date rather than in an audit.
Seasonal intake overwhelming HR
The situation
A business taking on forty seasonal staff each summer ran onboarding manually. It consumed the HR team for a fortnight and things were still missed.
What changed
A template per role runs the same checklist for every starter, so the HR team manages the exceptions rather than forty identical sets of paperwork.

Local coverage

Onboarding across Staffordshire

We cover Lichfield and the surrounding area, including City Centre, Trent Valley, Streethay, Boley Park and Darwin Park, across the WS13 and WS14 postcode districts. We also work with businesses in Stoke-on-Trent, Stafford, Burton upon Trent and Tamworth and elsewhere in Staffordshire.

Postcode districts

WS13
WS14

Some of the areas we cover

City Centre, Trent Valley, Streethay, Boley Park, Darwin Park, Lichfield Business Village, Wall and Fradley.

Getting started

Roughly 60 miles from our office in Olney, Buckinghamshire. CubeHR is set up online rather than on site, so distance makes no difference to getting started.

Onboarding elsewhere in Staffordshire

All of Staffordshire

How it happens

Set up online, not implemented on site

CubeHR is priced per employee and set up online. There is no implementation project and no implementation fee, and we will do the migration with you on a call if you would rather not do it alone. An Enterprise option can include assisted set-up or a dedicated environment.

Bring your people across
Import employees, departments, leave balances and history from a spreadsheet, or from BreatheHR with the migration tool. Nothing is retyped.
Set your rules once
Holiday year, allowances, working patterns, approval chains and absence thresholds. UK defaults come pre-loaded, so most companies only change a handful.
Hand it to your team
Everyone gets self-service from the first day. Requests, clock-ins and documents route themselves, and the reports build as people use it.
Support from the UK
Help from the team that builds CubeHR: email support on every plan, priority email on Growth, and phone support with a named account manager on Enterprise.

You might call it something else

Onboarding goes by a lot of names - if you searched for any of these, this is the page you wanted.

Onboarding system
New starter software
Employee onboarding platform
Induction software
Offboarding software

Questions

The things people ask first

Yes. A pre-start portal lets them complete their profile, upload documents and acknowledge policies before their start date, with full access from day one. E-signature is on the roadmap.
Yes. Onboarding templates can differ by role, department or location, so a warehouse starter and a senior manager get different lists.
Yes. Time-limited permissions have their expiry recorded and re-check reminders scheduled automatically, so a follow-up check is never dependent on somebody remembering.
Task creation is standard. Full automated provisioning into Microsoft 365 or your directory can be built via the API - Crushed Ice, in the same group, does this kind of integration routinely.