How long does an ERP implementation take?

It depends on how many sites, users and integrations you have and how clean your data is. We agree a realistic plan at discovery, then migrate your data and check it against your old system before you switch over. We would rather give you an honest range than an optimistic one to win the order.

Do we have to replace our accounts package?

No. CubeERP integrates with Sage, Xero and QuickBooks. Most customers keep the ledger their accountant is comfortable with and let CubeERP handle everything upstream of it.

Can it handle our existing data?

Yes. Customers, suppliers, products, price lists, customer discounts, open orders and stock balances are all migrated as part of the implementation. We migrate, you reconcile against your old system, and we only cut over once the numbers agree.

Is CubeERP only for distributors?

Distributors, wholesalers and trade suppliers are who it is built for, and it already runs a UK distribution business day to day. Businesses that also assemble, make or install some of what they sell can use the production and field service modules alongside.

What if our process is unusual?

Then it gets built. Crushed Ice sits in the same group and has been writing bespoke business systems since 2003, so the unusual parts of your process can be added to the platform rather than bolted on beside it.

Where is the data hosted?

Hosted in the UK on Amazon Web Services (AWS), with encrypted backups and a documented recovery process. UK hosting is part of the platform rather than a premium tier.

ERP Software in Cambridgeshire

Across Cambridgeshire we see the same problem in different clothes: information that exists, but not in one place, and not in a form anyone can act on. ERP Software is how you stop paying for that twice.

ERP software should do one thing above all else: give everybody in the business the same set of numbers. CubeERP follows an order from the first quote through stock allocation, picking, despatch and payment, without anybody retyping it at each stage. Sales can see what is actually available and what each customer pays, the warehouse picks from PDAs, and accounts can see what has been invoiced and what is owed. It is built for UK distributors, wholesalers and trade suppliers who have outgrown a spreadsheet-and-accounts-package setup, but who do not want the long implementation and large licence that come with a tier-one ERP.

1 record
Quote to invoice, no rekeying between stages
Live
Stock, pricing and margin, not a monthly report
UK
Hosted, supported and built in Britain

What it does

Inside ERP software

The parts of CubeERP that make up ERP. Everything here shares one data model, so nothing needs re-keying between them.

Every customer on their own prices
Discounts by brand, category or supplier, held on the account and applied on the quote, the order and the web store, with price and cost history and scheduled price increases.
Quote to cash in one thread
A drag-and-drop quote becomes an order, a pick, a despatch and an invoice without a single field being retyped. Credit checks and stock allocation happen as the order goes in.
A warehouse run from PDAs
Goods in, picking, packing and goods out on handheld PDAs, with pick and check times recorded, consignment stock tracked and QR codes for customer collections.
Couriers without the websites
Despatch through Royal Mail, DPD, FedEx, UPS and other carriers from the order, with the parcel size worked out from product weights.
A trade store on the same data
A branded B2B store where customers see their own prices, order against their account, pay and start returns, all from the same stock and pricing your team uses.
Finance without double entry
Supplier invoices checked against the purchase order, customer credit control, and integration with Sage, Xero or QuickBooks. Your accountant keeps the ledger they know.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

A distributor with a stock accuracy problem
The situation
A trade distributor across two warehouses was promising stock it did not have. Stock figures lived in the accounts package and were updated once a day, so the sales team were quoting on yesterday’s numbers.
What changed
PDAs on goods in, picking and packing keep the figures current. Sales now see free stock live, stock is allocated as the order goes in, and short-shipments have effectively stopped.
A wholesaler with a courier website per carrier
The situation
Every order was keyed into a courier website to book the parcel, then the tracking number was copied back into an email to the customer. A busy afternoon meant a queue at the despatch desk.
What changed
Parcels are booked from the order in one step, with the size worked out from product weights and the tracking recorded against the order, so the despatch desk keeps up on the busiest days.
A business where the founder was the system
The situation
A trade supplier’s pricing rules, supplier lead times and customer quirks lived entirely in the managing director’s head. Every unusual order went through him, and nobody could cover his holidays.
What changed
Customer discounts, price lists and supplier details are now held in the system and applied automatically. The order desk handles the exceptions without escalating, and the MD has stopped being a bottleneck.

Local coverage

ERP across Cambridgeshire

Our Cambridgeshire coverage includes Cambridge, Peterborough, Ely, Huntingdon, St Neots and Wisbech, and the CB and PE postcode districts. These are some of the areas we regularly cover. If you’re not listed, we’ll still come to you.

Postcode districts

CB
PE

Some of the areas we cover

Cambridge, Peterborough, Ely, Huntingdon, St Neots, Wisbech, March and St Ives.

Getting to you

Roughly 35 miles from our office in Olney, Buckinghamshire. Discovery, training and go-live are done on site as standard - not because it looks good on a proposal, but because most of what a system needs to know is learned in the building.

ERP elsewhere in Cambridgeshire

How it happens

What implementation actually involves

The same process wherever you are, and for Cambridgeshire it is done in person.

Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
Configuration
Your structure, sites, roles, approval chains, document templates and permissions set up to match the business - not a demo tenant with your logo dropped on it.
Data migration
Existing records brought across and reconciled: customers, stock, bills of materials, employees, holiday balances, contracts. We migrate, you check, then we cut over.
Training & rollout
Role-based training so people learn the parts they actually use, with a pilot team first where it makes sense. Documentation and short screen recordings left behind for new starters.
Ongoing support
UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

You might call it something else

ERP goes by a lot of names - if you searched for any of these, this is the page you wanted.

ERP system
Enterprise resource planning software
Business management software
MRP software
Order management system
ERP for SMEs

Questions

The things people ask first

It depends on how many sites, users and integrations you have and how clean your data is. We agree a realistic plan at discovery, then migrate your data and check it against your old system before you switch over. We would rather give you an honest range than an optimistic one to win the order.
No. CubeERP integrates with Sage, Xero and QuickBooks. Most customers keep the ledger their accountant is comfortable with and let CubeERP handle everything upstream of it.
Yes. Customers, suppliers, products, price lists, customer discounts, open orders and stock balances are all migrated as part of the implementation. We migrate, you reconcile against your old system, and we only cut over once the numbers agree.
Distributors, wholesalers and trade suppliers are who it is built for, and it already runs a UK distribution business day to day. Businesses that also assemble, make or install some of what they sell can use the production and field service modules alongside.
Then it gets built. Crushed Ice sits in the same group and has been writing bespoke business systems since 2003, so the unusual parts of your process can be added to the platform rather than bolted on beside it.
Hosted in the UK on Amazon Web Services (AWS), with encrypted backups and a documented recovery process. UK hosting is part of the platform rather than a premium tier.