How long does an ERP implementation take?

For a typical business of twenty to a hundred people, expect eight to sixteen weeks from kick-off to going live - discovery, configuration, data migration, training, then a supported cutover. Businesses with complex manufacturing or multiple sites take longer. We will give you a realistic range after discovery, not an optimistic one to win the order.

Do we have to replace our accounts package?

No. CubeERP handles sales and purchase invoicing and syncs both ways with Xero, Sage and QuickBooks. Most customers keep the ledger their accountant is comfortable with and let CubeERP handle everything upstream of it.

Can it handle our existing data?

Yes. Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances are all migrated as part of the implementation. We migrate, you reconcile against your old system, and we only cut over once the numbers agree.

What if our process is unusual?

Then it gets built. Crushed Ice sits in the same group and has been writing bespoke business systems since 2003. The difference is that they build against a documented API on a platform we control, rather than bolting onto a black box.

Where is the data hosted?

In the UK, on infrastructure managed by the group, with encrypted backups and a documented recovery process. Data residency is part of the platform rather than a premium tier.

Replace the spreadsheets, the accounts package workaround and the rekeying between them.

Early access

ERP Software in Royal Tunbridge Wells

Need ERP in Royal Tunbridge Wells? Cube Systems implements and supports ERP software across Royal Tunbridge Wells, Maidstone, Canterbury and Folkestone and the wider Kent area.

Part of CubeERP
cubeerp.co.uk
Royal Tunbridge Wells, Kent
01234 672 617

Book a walkthrough About CubeERP

Being a regular route for our team from Olney, Royal Tunbridge Wells is somewhere we get to regularly. Discovery, training and go-live are all better done in the room, and at 82 miles that is entirely practical.

ERP software should do one thing above all else: give everybody in the business the same set of numbers. CubeERP follows a job from first enquiry through quote, order, stock allocation, production, despatch and invoice, without anybody retyping it at each stage. Sales can see what is actually available, operations can see what is actually committed, and finance can see what it actually cost. It is designed for businesses in the ten-to-two-hundred-employee range who have outgrown a spreadsheet-and-accounts-package setup, but who do not want the eighteen-month implementation and six-figure licence that comes with a tier-one ERP.

1 record
Enquiry to invoice, no rekeying between stages
Live
Stock, margin and job cost, not a monthly report
UK
Hosted, supported and built in Britain

What it does

Inside ERP software

The parts of CubeERP that make up ERP. Everything here shares one data model, so nothing needs re-keying between them.

Quote to cash in one thread
An enquiry becomes a quote, an order, a works order, a despatch note and an invoice without a single field being retyped. Every document links back to the one before it.
Live stock everywhere it matters
Free, allocated and on-order quantities visible on the quote screen, the order screen and the shop floor - across every location and bin.
Production that reflects reality
Multi-level bills of materials, works orders, routings and capacity planning, with actual time and materials booked against the estimate.
Costing down to the line
Margin by customer, product, job and salesperson - calculated from what things actually cost, not from a standard cost set three years ago.
Finance without double entry
Sales and purchase invoicing with two-way sync to Xero, Sage and QuickBooks. Your accountant keeps the ledger they know; you stop keying invoices twice.
Permissions and audit as standard
Granular role-based access, approval workflows and an immutable audit log of every change - included, not an enterprise add-on.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

A fabricator running on three spreadsheets
The situation
A 45-person metal fabricator quoted from one spreadsheet, tracked jobs on a whiteboard and invoiced from their accounts package. Nobody could say what a finished job had actually cost until the month-end management accounts landed six weeks later.
What changed
Quotes are now built from a live material price list and convert straight to works orders. Time and material bookings feed job costing in real time, and the whiteboard has been replaced by a shop-floor screen showing the same data as the sales office.
A distributor with a stock accuracy problem
The situation
A trade distributor across two warehouses was promising stock it did not have. Stock figures lived in the accounts package and were updated once a day, so the sales team were quoting on yesterday’s numbers.
What changed
Barcode scanning on goods-in, picking and stock takes brought accuracy above 99%. Sales now see free stock live, allocated stock is reserved at order entry, and short-shipments have effectively stopped.
A business where the founder was the system
The situation
An installation company’s pricing rules, supplier lead times and customer quirks lived entirely in the managing director’s head. Every unusual order went through him, and nobody could cover his holidays.
What changed
Customer-specific pricing, contract rates and supplier lead times are now held in the system and applied automatically. The order desk handles the exceptions without escalating, and the MD has stopped being a bottleneck.

Local coverage

ERP across Kent

We cover Royal Tunbridge Wells and the surrounding area, including Town Centre, Tonbridge, Southborough, Pembury and Frant, across the TN1, TN2, TN3 and TN4 postcode districts. We also work with businesses in Maidstone, Canterbury, Folkestone and Gravesend and elsewhere in Kent.

Postcode districts

Areas we cover

Town Centre, Tonbridge, Southborough, Pembury, Frant, Rusthall, Langton Green and Speldhurst.

Getting to you

Roughly 82 miles from our office in Olney, Buckinghamshire. Discovery, training and go-live are done on site as standard - not because it looks good on a proposal, but because most of what a system needs to know is learned in the building.

ERP elsewhere in Kent

All of Kent

How it happens

What implementation actually involves

The same process wherever you are, and for Royal Tunbridge Wells it is done in person.

Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
Configuration
Your structure, sites, roles, approval chains, document templates and permissions set up to match the business - not a demo tenant with your logo dropped on it.
Data migration
Existing records brought across and reconciled: customers, stock, bills of materials, employees, holiday balances, contracts. We migrate, you check, then we cut over.
Training & rollout
Role-based training so people learn the parts they actually use, with a pilot team first where it makes sense. Documentation and short screen recordings left behind for new starters.
Ongoing support
UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

You might call it something else

ERP goes by a lot of names - if you searched for any of these, this is the page you wanted.

ERP system
Enterprise resource planning software
Business management software
MRP software
Order management system
ERP for SMEs

Questions

The things people ask first

For a typical business of twenty to a hundred people, expect eight to sixteen weeks from kick-off to going live - discovery, configuration, data migration, training, then a supported cutover. Businesses with complex manufacturing or multiple sites take longer. We will give you a realistic range after discovery, not an optimistic one to win the order.
No. CubeERP handles sales and purchase invoicing and syncs both ways with Xero, Sage and QuickBooks. Most customers keep the ledger their accountant is comfortable with and let CubeERP handle everything upstream of it.
Yes. Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances are all migrated as part of the implementation. We migrate, you reconcile against your old system, and we only cut over once the numbers agree.
Then it gets built. Crushed Ice sits in the same group and has been writing bespoke business systems since 2003. The difference is that they build against a documented API on a platform we control, rather than bolting onto a black box.
In the UK, on infrastructure managed by the group, with encrypted backups and a documented recovery process. Data residency is part of the platform rather than a premium tier.