Does CubeHR do payroll?

CubeHR is not a payroll bureau, but it produces everything payroll needs - approved timesheets, absence, overtime, expenses and starter/leaver changes - and exports to the common UK payroll platforms. Most customers keep the payroll provider they already trust.

How do staff without a work email log in?

With a personal email address or a mobile number. Self-service is designed for shift and field workers who have never had a company inbox, and works fully on a phone browser.

Can we control who sees what?

Yes, in detail. Permissions are role-based and can be scoped by department, site or reporting line, so a line manager sees their own team and nothing else. Salary data is separately permissioned.

Do we have to use CubeERP as well?

No. CubeHR stands entirely on its own. Run them together and they share one view of people, sites and structure - which means no duplicate records and nothing to keep in sync.

Can we import our existing holiday balances?

Yes. Employees, contracts, holiday entitlements and part-year balances are migrated during implementation and reconciled against your current records before go-live.

HR Software in Stamford

Being well within our regular travel radius from Olney, Stamford is somewhere we get to regularly. Discovery, training and go-live are all better done in the room, and at 36 miles that is entirely practical.

HR software earns its keep by removing the administrative drip - the holiday forms, the payslip requests, the address changes, the "where is my contract" emails - that quietly consumes a manager’s week. CubeHR holds a single record per employee covering contracts, salary history, right-to-work evidence, absence, training and performance, and gives staff self-service access from their phone so routine requests never reach an inbox. Where CubeERP is also in use, the two share one view of people, sites and structure, so a new starter exists once rather than being created twice and reconciled forever.

One record
Per person, from offer letter to leaving date
Self-service
Routine requests never reach the HR inbox
Ahead of time
Document and training expiry alerts

What it does

Inside HR software

The parts of CubeHR that make up HR software. Everything here shares one data model, so nothing needs re-keying between them.

One record per person
Contracts, salary history, job changes, emergency contacts, right-to-work evidence and documents - complete, current, and with a history you can actually reconstruct.
Employee self-service
Staff book holiday, check balances, view payslips, update their details and read policies from their phone. No forms, no forwarding, no chasing.
Absence and holiday
Allowances calculated automatically including part-time pro-rata and carry-over, approval chains, a team calendar that prevents clashes, and Bradford Factor scoring.
Compliance that chases you
Right-to-work documents, driving licences, DBS checks and mandatory training tracked with alerts before they expire - not discovered during an audit.
Reporting on people
Headcount, turnover, absence trends, cost of cover and diversity reporting - live, rather than assembled from a spreadsheet once a quarter.
GDPR built in
Retention policies per record type, subject access request tooling, granular permissions and a full audit log across every employee record.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

HR living in a filing cabinet
The situation
A 70-person business kept contracts in a lockable cabinet, holiday in a shared spreadsheet and everything else in one long-serving office manager’s head. Her retirement date was becoming a serious operational risk.
What changed
Every record was digitised into a single employee file with permissions by role. The knowledge that lived in one person’s memory is now in a system that new managers can be given access to on their first day.
Holiday chaos every August
The situation
Holiday was requested by email and recorded in a spreadsheet that lagged reality by a fortnight. Two team leaders regularly approved overlapping leave in the same department.
What changed
Requests now route through the approval chain with a live team calendar and configurable minimum-cover rules. Clashes are prevented at the point of request rather than discovered a week beforehand.
An expired right-to-work document
The situation
A business discovered during a routine check that an employee’s visa had expired four months earlier. Nobody was tracking expiry dates.
What changed
Document expiry is now tracked with escalating alerts at 90, 60 and 30 days, and a compliance dashboard shows anything approaching a deadline across the whole workforce.

Local coverage

HR software across Rutland

We cover Stamford and the surrounding area, including Town Centre, Casterton, Easton on the Hill, Wothorpe and Barnack, across the PE9 postcode districts. We also work with businesses in Oakham, Uppingham and Cottesmore and elsewhere in Rutland.

Postcode districts

PE9

Areas we cover

Town Centre, Casterton, Easton on the Hill, Wothorpe, Barnack, Uffington, Tallington and Ryhall.

Getting to you

Roughly 36 miles from our office in Olney, Buckinghamshire. Discovery, training and go-live are done on site as standard - not because it looks good on a proposal, but because most of what a system needs to know is learned in the building.

HR software elsewhere in Rutland

All of Rutland

How it happens

What implementation actually involves

The same process wherever you are, and for Stamford it is done in person.

Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
Configuration
Your structure, sites, roles, approval chains, document templates and permissions set up to match the business - not a demo tenant with your logo dropped on it.
Data migration
Existing records brought across and reconciled: customers, stock, bills of materials, employees, holiday balances, contracts. We migrate, you check, then we cut over.
Training & rollout
Role-based training so people learn the parts they actually use, with a pilot team first where it makes sense. Documentation and short screen recordings left behind for new starters.
Ongoing support
UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

You might call it something else

HR software goes by a lot of names - if you searched for any of these, this is the page you wanted.

HR system
HRIS
Human resources software
Employee management system
People management software
HR management software

Questions

The things people ask first

CubeHR is not a payroll bureau, but it produces everything payroll needs - approved timesheets, absence, overtime, expenses and starter/leaver changes - and exports to the common UK payroll platforms. Most customers keep the payroll provider they already trust.
With a personal email address or a mobile number. Self-service is designed for shift and field workers who have never had a company inbox, and works fully on a phone browser.
Yes, in detail. Permissions are role-based and can be scoped by department, site or reporting line, so a line manager sees their own team and nothing else. Salary data is separately permissioned.
No. CubeHR stands entirely on its own. Run them together and they share one view of people, sites and structure - which means no duplicate records and nothing to keep in sync.
Yes. Employees, contracts, holiday entitlements and part-year balances are migrated during implementation and reconciled against your current records before go-live.