Does CubeHR do payroll?

No. CubeHR is not a payroll system, but it exports what payroll needs, such as timesheets, SSP and approved expenses, so you can keep the payroll provider you already use.

How do staff without a work email log in?

With a personal email address or a mobile number. Self-service is designed for shift and field workers who have never had a company inbox, and works fully on a phone browser.

Can we control who sees what?

Yes, in detail. Permissions are role-based and can be scoped by department, site or reporting line, so a line manager sees their own team and nothing else. Salary data is separately permissioned.

Do we have to use CubeERP as well?

No. CubeHR stands entirely on its own. Run them together and they share one view of people, sites and structure - which means no duplicate records and nothing to keep in sync.

Can we import our existing holiday balances?

Yes. Employees, departments, leave balances and history import from a spreadsheet, or from BreatheHR with the migration tool, and we can do the migration with you on a call.

HR Software in Ludlow | Cube Systems

CubeHR is set up online, so a business in Ludlow gets started the same way as one next door to our office: bring your people across, set your rules and hand it to the team. There is no implementation project to schedule.

HR software earns its keep by removing the administrative drip - the holiday forms, the expense claims, the address changes, the "where is my contract" emails - that quietly consumes a manager’s week. CubeHR holds a single record per employee covering contracts, salary history, right-to-work evidence, absence, training and performance, and gives staff self-service access from their phone so routine requests never reach an inbox. Where CubeERP is also in use, the two share one view of people, sites and structure, so a new starter exists once rather than being created twice and reconciled forever.

One record
Per person, from offer letter to leaving date
Self-service
Routine requests never reach the HR inbox
Ahead of time
Document and certificate expiry alerts

What it does

Inside HR software

The parts of CubeHR that make up HR software. Everything here shares one data model, so nothing needs re-keying between them.

One record per person
Contracts, salary history, job changes, emergency contacts, right-to-work evidence and documents - complete, current, and with a history you can actually reconstruct.
Employee self-service
Staff book holiday, check balances, submit expenses, update their details and read policies from their phone. No forms, no forwarding, no chasing.
Absence and holiday
Allowances calculated automatically including part-time pro-rata and carry-over, approval chains, a team calendar that prevents clashes, and Bradford Factor scoring.
Compliance that chases you
Right to work documents, DBS checks and other dated documents tracked with alerts before they expire, not discovered during an audit.
Reporting on people
Headcount, leave liability and asset reports from the same records, with Excel downloads, rather than assembled from a spreadsheet once a quarter.
GDPR built in
Retention policies per record type, subject access request tooling, granular permissions and a full audit log across every employee record.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

HR living in a filing cabinet
The situation
A 70-person business kept contracts in a lockable cabinet, holiday in a shared spreadsheet and everything else in one long-serving office manager’s head. Her retirement date was becoming a serious operational risk.
What changed
CubeHR puts every record in a single employee file with permissions by role, so what lived in one person’s memory sits in a system a new manager can be given access to on their first day.
Holiday chaos every August
The situation
Holiday was requested by email and recorded in a spreadsheet that lagged reality by a fortnight. Two team leaders regularly approved overlapping leave in the same department.
What changed
In CubeHR, requests route through the approval chain with a shared team calendar, so a manager sees the clash when the request comes in rather than a week beforehand.
An expired right-to-work document
The situation
A business discovered during a routine check that an employee’s visa had expired four months earlier. Nobody was tracking expiry dates.
What changed
CubeHR tracks right to work expiry with alerts at 90, 60 and 30 days, so the follow-up check is due before the permission lapses, not found months afterwards.

Local coverage

HR software across Shropshire

We cover Ludlow and the surrounding area, including Town Centre, Ludford, Bromfield, Tenbury Wells and Cleobury Mortimer, across the SY8 postcode districts. We also work with businesses in Shrewsbury, Telford, Oswestry and Market Drayton and elsewhere in Shropshire.

Postcode districts

SY8

Some of the areas we cover

Town Centre, Ludford, Bromfield, Tenbury Wells, Cleobury Mortimer, Burford, Clee Hill and Brimfield.

Getting started

Roughly 86 miles from our office in Olney, Buckinghamshire. CubeHR is set up online rather than on site, so distance makes no difference to getting started.

HR software elsewhere in Shropshire

All of Shropshire

How it happens

Set up online, not implemented on site

CubeHR is priced per employee and set up online. There is no implementation project and no implementation fee, and we will do the migration with you on a call if you would rather not do it alone. An Enterprise option can include assisted set-up or a dedicated environment.

Bring your people across
Import employees, departments, leave balances and history from a spreadsheet, or from BreatheHR with the migration tool. Nothing is retyped.
Set your rules once
Holiday year, allowances, working patterns, approval chains and absence thresholds. UK defaults come pre-loaded, so most companies only change a handful.
Hand it to your team
Everyone gets self-service from the first day. Requests, clock-ins and documents route themselves, and the reports build as people use it.
Support from the UK
Help from the team that builds CubeHR: email support on every plan, priority email on Growth, and phone support with a named account manager on Enterprise.

You might call it something else

HR software goes by a lot of names - if you searched for any of these, this is the page you wanted.

HR system
HRIS
Human resources software
Employee management system
People management software
HR management software

Questions

The things people ask first

No. CubeHR is not a payroll system, but it exports what payroll needs, such as timesheets, SSP and approved expenses, so you can keep the payroll provider you already use.
With a personal email address or a mobile number. Self-service is designed for shift and field workers who have never had a company inbox, and works fully on a phone browser.
Yes, in detail. Permissions are role-based and can be scoped by department, site or reporting line, so a line manager sees their own team and nothing else. Salary data is separately permissioned.
No. CubeHR stands entirely on its own. Run them together and they share one view of people, sites and structure - which means no duplicate records and nothing to keep in sync.
Yes. Employees, departments, leave balances and history import from a spreadsheet, or from BreatheHR with the migration tool, and we can do the migration with you on a call.