Can it handle multiple sites and locations?

Yes. Staff can be scheduled across sites where they are qualified, with travel and site-specific rules taken into account, and managers see only the locations they are responsible for.

Does the rota connect to timesheets and payroll?

Yes. Scheduled shifts flow into timesheets, are reconciled against actual clock-in and clock-out times, and the approved result exports to payroll - so scheduled, worked and paid hours are all traceable to each other.

What about last-minute sickness?

A reported absence removes the person from the shift and can broadcast the open shift to qualified, available staff who are not already at their hours limit. Cover is arranged in minutes rather than by ringing down a list.

Can staff state their availability?

Yes. Staff can record availability and preferences, which the rota builder respects and flags when overridden. It reduces the amount of rebuilding caused by a request that arrives after publication.

Rota Scheduling Software in Stratford-upon-Avon

CubeHR is set up online, so a business in Stratford-upon-Avon gets started the same way as one next door to our office: bring your people across, set your rules and hand it to the team. There is no implementation project to schedule.

A rota is a spending decision, but most businesses only find out what it cost three weeks later when payroll is processed. CubeHR builds rotas from repeatable shift patterns, checks them against holiday, availability and required skills, and shows the forecast wage cost - including overtime and premium rates - live as you build. Publishing pushes shifts to staff phones, swaps and cover requests route through approval rather than through a group chat, and the finished rota flows into timesheets so the hours that get paid are the hours that were actually worked.

Live cost
Wage forecast updates as you build the rota
Blocked
Unqualified or non-compliant shifts cannot be saved
On a phone
Published shifts and instant change notifications

What it does

Inside rota scheduling software

The parts of CubeHR that make up rotas & scheduling. Everything here shares one data model, so nothing needs re-keying between them.

Patterns, not blank grids
Build repeatable shift patterns once and roll them forward. Four-on-four-off, annualised hours, split shifts and rotating weekends are all first-class, not workarounds.
Cost before you publish
Forecast wage cost updates live as you build the rota, including overtime thresholds, premium rates and unsocial-hours uplifts.
Skills and certification checks
The system will not let you schedule someone into a shift they are not qualified or certified for, and warns when a required certification expires mid-rota.
Published to a phone
Staff get their shifts on their phone with change notifications - no printed rota on a noticeboard that is out of date the moment somebody calls in sick.
Swaps, cover and open shifts
Staff can offer and pick up shifts, request swaps and volunteer for open shifts - all subject to approval and the same skill and working-time rules.
Working time compliance
Rest periods, maximum weekly hours and night-worker rules checked as the rota is built, with warnings rather than a breach discovered afterwards.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

A rota built in a spreadsheet every Thursday
The situation
A multi-site operator rebuilt its rota from scratch weekly, printed it, and dealt with changes by phone. Staff frequently arrived for shifts that had been changed after printing.
What changed
In CubeHR a rota can be copied forward and adjusted, and changes reach staff phones as they are made, so nobody works from a printed copy that is already out of date.
Overtime discovered at payroll
The situation
Managers scheduled to cover the work in front of them, and the overtime bill was a monthly surprise that nobody could trace back to a specific decision.
What changed
Projected labour cost shows while the rota is being built, so a manager makes the overtime decision with the figure in front of them.
Cover arranged in a group chat
The situation
Shift swaps happened over WhatsApp with no record. Occasionally both people believed the other was covering, and neither turned up.
What changed
Swaps and cover requests route through CubeHR with approval and a record of who agreed, so the rota stays the single authoritative version.

Local coverage

Rotas & scheduling across Warwickshire

We cover Stratford-upon-Avon and the surrounding area, including Town Centre, Bridgetown, Shottery, Tiddington and Trinity Mead, across the CV37 postcode districts. We also work with businesses in Warwick, Rugby, Nuneaton and Leamington Spa and elsewhere in Warwickshire.

Postcode districts

CV37

Some of the areas we cover

Town Centre, Bridgetown, Shottery, Tiddington, Trinity Mead, Avenue Farm, Timothy's Bridge Road and Bishopton.

Getting started

Roughly 43 miles from our office in Olney, Buckinghamshire. CubeHR is set up online rather than on site, so distance makes no difference to getting started.

Rotas & scheduling elsewhere in Warwickshire

All of Warwickshire

How it happens

Set up online, not implemented on site

CubeHR is priced per employee and set up online. There is no implementation project and no implementation fee, and we will do the migration with you on a call if you would rather not do it alone. An Enterprise option can include assisted set-up or a dedicated environment.

Bring your people across
Import employees, departments, leave balances and history from a spreadsheet, or from BreatheHR with the migration tool. Nothing is retyped.
Set your rules once
Holiday year, allowances, working patterns, approval chains and absence thresholds. UK defaults come pre-loaded, so most companies only change a handful.
Hand it to your team
Everyone gets self-service from the first day. Requests, clock-ins and documents route themselves, and the reports build as people use it.
Support from the UK
Help from the team that builds CubeHR: email support on every plan, priority email on Growth, and phone support with a named account manager on Enterprise.

You might call it something else

Rotas & scheduling goes by a lot of names - if you searched for any of these, this is the page you wanted.

Rota software
Shift planning software
Staff scheduling software
Workforce scheduling
Shift management system

Questions

The things people ask first

Yes. Staff can be scheduled across sites where they are qualified, with travel and site-specific rules taken into account, and managers see only the locations they are responsible for.
Yes. Scheduled shifts flow into timesheets, are reconciled against actual clock-in and clock-out times, and the approved result exports to payroll - so scheduled, worked and paid hours are all traceable to each other.
A reported absence removes the person from the shift and can broadcast the open shift to qualified, available staff who are not already at their hours limit. Cover is arranged in minutes rather than by ringing down a list.
Yes. Staff can record availability and preferences, which the rota builder respects and flags when overridden. It reduces the amount of rebuilding caused by a request that arrives after publication.