Do we need special barcode hardware?

No. The scanning interface runs in a browser on a standard Android or iOS phone and uses the camera. If your warehouse is busy enough to justify rugged handhelds we will happily specify them, but you can start with the phones people already carry.

Can it handle batch and serial numbers together?

Yes. Items can be tracked by batch, by serial number, by both, or by neither - configured per product. Traceability reporting works forwards from a goods-in receipt and backwards from a customer despatch.

What about stock held on vans or at customer sites?

Vans, consignment stock and customer-held stock are all modelled as locations. Engineers book parts out from van stock on the job, which both consumes the stock and adds the part to the job cost.

Will it integrate with our e-commerce site?

Yes. Stock levels can be published to a webshop via the REST API or a webhook on every movement, so the site reflects real availability rather than a figure uploaded overnight.

Stock Control Software in Oxford

Oxford is well within our regular travel radius from Olney, which means implementation here is done in person rather than over a screen share. That matters more than it sounds: most of what a system needs to know is learned by standing in the building.

Bad stock data costs money in two directions at once: you carry inventory you do not need while short-shipping orders for parts you thought you had. CubeERP’s stock control tracks free, allocated and on-order quantities across every location and bin, updates them the moment something is received, picked or produced, and makes those figures visible on the quote screen rather than in a report nobody runs. Barcode scanning on mobile devices removes the transcription errors that quietly destroy stock accuracy, and perpetual counting keeps the figures accurate without shutting the warehouse for a full stock take.

99%+
Stock accuracy is a realistic target with scanning
Any device
Scanning runs on the phones you already have
Both ways
Batch traceability, forwards and backwards

What it does

Inside stock control software

The parts of CubeERP that make up stock control. Everything here shares one data model, so nothing needs re-keying between them.

Multi-location and bin level
Track stock across warehouses, vans, consignment locations and individual bins - with transfers, in-transit visibility and location-level minimum levels.
Barcode scanning on mobile
Goods-in, put-away, picking, transfers and stock takes done by scanning on a phone or rugged handheld. No paperwork to transcribe, no transcription errors.
Batch and serial traceability
Full forward and backward traceability - from the goods-in delivery note through production to the customer who received it. Recall scope in seconds, not days.
Free, allocated and on order
The three numbers that actually matter, shown wherever someone might promise stock to a customer - quote, order entry and the trade counter.
Perpetual counting
Rolling cycle counts by value, movement or location keep accuracy high without closing the warehouse for an annual stock take.
Reorder intelligence
Minimum and maximum levels, economic order quantities, lead-time-aware reorder suggestions and slow-moving stock reporting so cash stops sitting on a shelf.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

Stock accuracy below 80%
The situation
A wholesaler counted stock annually and adjusted the difference to a write-off account. By the middle of the year, picking lists were routinely wrong and the warehouse team had stopped trusting the system entirely.
What changed
Scanning at every touchpoint plus weekly cycle counting on high-value lines brought accuracy above 99% within a quarter. The annual stock take now takes an afternoon and confirms what the system already said.
Traceability for an audit
The situation
A food-sector packer needed to prove batch traceability for a certification audit. The evidence existed, but only across delivery notes in a filing cabinet and a spreadsheet maintained by one person.
What changed
Batch numbers are captured at goods-in and carried through production to despatch. Producing a full traceability report for any batch, in either direction, now takes under a minute.
Too much cash on the shelf
The situation
A distributor had over £400,000 of stock, a chunk of which had not moved in two years, while regularly running out of its twenty fastest-selling lines.
What changed
Movement analysis identified the dead lines for clearance, and lead-time-aware reorder points were set on the fast movers. Stockouts on core lines dropped sharply while total stock value came down.

Local coverage

Stock control across Oxfordshire

We cover Oxford and the surrounding area, including City Centre, Headington, Cowley, Jericho and Summertown, across the OX1, OX2, OX3 and OX4 postcode districts. We also work with businesses in Banbury, Bicester, Witney and Abingdon and elsewhere in Oxfordshire.

Postcode districts

OX1
OX2
OX3
OX4

Areas we cover

City Centre, Headington, Cowley, Jericho, Summertown, Botley, Oxford Business Park and Science Park.

Getting to you

Roughly 37 miles from our office in Olney, Buckinghamshire. Discovery, training and go-live are done on site as standard - not because it looks good on a proposal, but because most of what a system needs to know is learned in the building.

Stock control elsewhere in Oxfordshire

All of Oxfordshire

How it happens

What implementation actually involves

The same process wherever you are, and for Oxford it is done in person.

Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
Configuration
Your structure, sites, roles, approval chains, document templates and permissions set up to match the business - not a demo tenant with your logo dropped on it.
Data migration
Existing records brought across and reconciled: customers, stock, bills of materials, employees, holiday balances, contracts. We migrate, you check, then we cut over.
Training & rollout
Role-based training so people learn the parts they actually use, with a pilot team first where it makes sense. Documentation and short screen recordings left behind for new starters.
Ongoing support
UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

You might call it something else

Stock control goes by a lot of names - if you searched for any of these, this is the page you wanted.

Inventory management software
Stock management system
Inventory control software
Stock tracking software
Warehouse stock software

Questions

The things people ask first

No. The scanning interface runs in a browser on a standard Android or iOS phone and uses the camera. If your warehouse is busy enough to justify rugged handhelds we will happily specify them, but you can start with the phones people already carry.
Yes. Items can be tracked by batch, by serial number, by both, or by neither - configured per product. Traceability reporting works forwards from a goods-in receipt and backwards from a customer despatch.
Vans, consignment stock and customer-held stock are all modelled as locations. Engineers book parts out from van stock on the job, which both consumes the stock and adds the part to the job cost.
Yes. Stock levels can be published to a webshop via the REST API or a webhook on every movement, so the site reflects real availability rather than a figure uploaded overnight.