Can we stop people clocking in for each other?

Yes. QR codes are signed and expire after two minutes, so a screenshot cannot be passed round, and kiosk mode uses a PIN. GPS geofencing, so a clock-in has to happen on site, is in development.

Do you support existing clocking hardware?

Terminals that can post to a REST endpoint or export a standard file can usually be integrated. Tell us the make and model and we will confirm before you commit to anything.

TOIL accrues by rule from approved additional hours, appears in the employee’s balance alongside holiday, and is requested and approved the same way - so it stops living in a manager’s notebook.

Which payroll systems can you export to?

Timesheets export for payroll. Tell us who runs your payroll and we will confirm the format before you sign up.

Time & Attendance Software in Luton

We support businesses in Luton the way we would want to be supported ourselves: someone who knows the account, on the end of a phone, and help with the migration on a call if you would rather not do it alone.

Time recording is where a lot of businesses quietly overpay: rounded-up start times, unrecorded early finishes, overtime rules applied inconsistently, and timesheets typed into payroll from paper. CubeHR captures clock-in and clock-out from signed QR codes, a shared kiosk or manual timesheets, and reconciles the result against the published rota. Overtime thresholds, premium rates, unsocial-hours uplifts and TOIL accrual are applied by rule rather than by interpretation, and time can be booked against projects or cost centres so you can see where the hours actually went.

Reconciled
Actual hours checked against the published rota
Per job
Labour cost attributed where it was actually spent
One export
Approved hours straight into payroll

What it does

Inside time & attendance software

The parts of CubeHR that make up time & attendance. Everything here shares one data model, so nothing needs re-keying between them.

Clock in from anywhere sensible
Signed QR codes that expire after two minutes, a shared tablet in kiosk mode, or manual timesheets, configured per site or team. GPS geofencing is in development.
Timesheets by project
Book time against jobs, projects or cost centres so labour cost lands where it belongs. Where CubeERP is in use, it feeds job costing directly.
Rules, not interpretation
Overtime thresholds, premium and unsocial-hours rates, rounding rules, break deductions and TOIL accrual applied automatically and identically for everyone.
Exceptions surfaced
Late starts, early finishes, missed clock-outs and unexplained variance against the rota flagged for a manager instead of quietly passing through to payroll.
Approval before payroll
Managers approve timesheets with the rota, actual times and exceptions side by side, and the approval is recorded against the period permanently.
Clean payroll export
Approved hours, overtime, absence and expenses exported in the format your payroll provider expects - no retyping and no reconciliation spreadsheet.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

Paper timesheets typed into payroll
The situation
A manufacturer collected paper timesheets weekly and had one person type them into payroll. It took two days, generated regular queries, and the paper was the only evidence if anything was disputed.
What changed
CubeHR captures clocking digitally and builds the timesheet from it, and any manager adjustment is logged, so payroll works from records rather than retyped paper.
Nobody knew what jobs really cost in labour
The situation
A fabricator knew its total wage bill but had no way to attribute labour to individual jobs, so job costing used an average that flattered complex work and penalised simple work.
What changed
Booking time to jobs as it is worked gives a real labour cost per job, which is how a product line that only looks profitable on averages gets found out.
Inconsistent overtime
The situation
Overtime was calculated by three different supervisors who each interpreted the policy slightly differently. Staff had noticed, and it was becoming a grievance.
What changed
Overtime rules are set once and applied by the system in the same way for everyone, which takes each supervisor’s interpretation out of it.

Local coverage

Time & attendance across Bedfordshire

We cover Luton and the surrounding area, including Town Centre, Bury Park, High Town, Stopsley and Leagrave, across the LU1, LU2, LU3 and LU4 postcode districts. We also work with businesses in Bedford, Dunstable and Leighton Buzzard and elsewhere in Bedfordshire.

Postcode districts

LU1
LU2
LU3
LU4

Some of the areas we cover

Town Centre, Bury Park, High Town, Stopsley, Leagrave, Lewsey Farm, Bramingham and Limbury.

Getting started

Roughly 23 miles from our office in Olney, Buckinghamshire. CubeHR is set up online rather than on site, so distance makes no difference to getting started.

Time & attendance elsewhere in Bedfordshire

All of Bedfordshire

How it happens

Set up online, not implemented on site

CubeHR is priced per employee and set up online. There is no implementation project and no implementation fee, and we will do the migration with you on a call if you would rather not do it alone. An Enterprise option can include assisted set-up or a dedicated environment.

Bring your people across
Import employees, departments, leave balances and history from a spreadsheet, or from BreatheHR with the migration tool. Nothing is retyped.
Set your rules once
Holiday year, allowances, working patterns, approval chains and absence thresholds. UK defaults come pre-loaded, so most companies only change a handful.
Hand it to your team
Everyone gets self-service from the first day. Requests, clock-ins and documents route themselves, and the reports build as people use it.
Support from the UK
Help from the team that builds CubeHR: email support on every plan, priority email on Growth, and phone support with a named account manager on Enterprise.

You might call it something else

Time & attendance goes by a lot of names - if you searched for any of these, this is the page you wanted.

Clocking in system
Time tracking software
Timesheet software
Attendance management system
Time recording software

Questions

The things people ask first

Yes. QR codes are signed and expire after two minutes, so a screenshot cannot be passed round, and kiosk mode uses a PIN. GPS geofencing, so a clock-in has to happen on site, is in development.
Terminals that can post to a REST endpoint or export a standard file can usually be integrated. Tell us the make and model and we will confirm before you commit to anything.
TOIL accrues by rule from approved additional hours, appears in the employee’s balance alongside holiday, and is requested and approved the same way - so it stops living in a manager’s notebook.
Timesheets export for payroll. Tell us who runs your payroll and we will confirm the format before you sign up.

Also available in Luton.

Part of a bigger systemExplore CubeHRTime & attendance is one part of CubeHR. You can start here and add the rest later - it is the same system, not a separate purchase bolted on.

Time & Attendance Software in Luton

Inside time & attendance software

Clock in from anywhere sensible

Timesheets by project

Rules, not interpretation

Exceptions surfaced

Approval before payroll

Clean payroll export

Problems this actually solves

Paper timesheets typed into payroll

Nobody knew what jobs really cost in labour

Inconsistent overtime